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MANAGEMENT AND PRESERVATION OF ELECTRONIC RECORDS IN PUBLIC SECTOR (QUESTIONNAIRE)

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Sunday, January 28, 2018

MANAGEMENT AND PRESERVATION OF ELECTRONIC RECORDS IN PUBLIC SECTOR (QUESTIONNAIRE)

MANAGEMENT AND PRESERVATION OF ELECTRONIC RECORDS IN PUBLIC SECTOR
QUESTIONAIRE TO BE COMPLETED BY PERSONNEL AT………………………………...
Dear respondent.
I am student of Tanzania Public Service College (TPSC), currently  pursing an Ordinary  Diploma in Record Management .As a part of reguirement for the award of this diploma ,Amam undestaking a survery on the effective ness of record management  practices at------------------------------------------ kindly fill out the questionnaire as honestly as possible .If the space provided is not sufficint  pleas feel free to use additional steel  paper .All responses supplied  be used only for academic purpose.

Thank you----------------------------
Name--------------------mobile phone number+255--------------------
E- mail address
Instruction.
Pleas tick the appropriate  answer in the blackets  provided and any additional information on the space provided if necessary.
Questions.
PART ONE.
1 .Department
2.Position
3.High level of education
      i.Diploma in (   )
       ii.Certificate in (     )
      iii.Form six     (    )vForm four (   )
.iv.STD seven (   )
  v. Offers ( please specify)
4. How long have you  been  in this records  management  unit?
i.0------4 years (   )
ii.4-----8 years (   )
iii. 8--------12 years  (    )
iv. Others  ( indicate)
PART   TWO.
5.To identifly  methods used for  presentation  of  electronic records.
i. What are the methods  used of preserving electronic  records.
a.Migration(   )
            b.Bank –up  (     )
c. Encapsulation (    )
d.Refreshing (    )
e.Any other please specify.

ii. What types of  electronic  records    do you create?
a.      Born digital(     )
b.     Scanned  image(    )
c.      Both (     )
iii.What  are the  genefit of   creacting   records  in electronic  format.
a.-------------------------------------------------
b.-------------------------------------------------
c.------------------------------------------------------
d.--------------------------------------------------------
iv.What are the challleges  associated with presersantation of electronic records
a.-------------------------------------------------------------------------
b.-----------------------------------------------------------------------------
c.------------------------------------------------------------------------------
d---------------------------------------------------------------------------------
6.To identify skills level of records staff in managing   electronic   do you have .
i.Which levev of education   do  you have
a)Secondary  education(     )
b.Primary education(     )
c. college education(   )
i. certificate (      )
ii. diploma (     )
iii. Degree
d). Any other please specify
ii. How long you  been  in this  records management unit
a)0--------2 years
b)2-------4years
c)4--------6years
d)others (         )
iii.   Have you are  afffended any training in electronic records management?
a) yes (    )
b) No (   )  

iv.If yes please which training -------------------------------------------------------------------------------------------------------------------------------------------------
7. To identify the storage media used in managingment  of electronic recods
a) Microfiliming(   )
b) USB- flask(   )
c) compact disck—(CD)
d) Digital  versatile disk (DVD)
e) Any other  please  specify
v. Does the storage media accommodate aal record contained   in the registry
a) Yes (  )
b) No (  )
c) No idea (   )
vi.   What type of electronic records stored  on those storage media   ?
a) Open records (   )
b) Confidential records (   )
c ) Sestet records(   )
d. Top secret records (   )
8. To identify the security system used in managing   electronic records
i) Do you have the secret system in managing electronic records?
i) Yes (    )
ii.) No (    )
ii. What  kind  of security  system  used in managing  electronic records ?
a) Special password (    )
b) Audit trail (      )
c,  Electricity barrier (     )
d.) Any other please specify
iii Does  security system  preventing   electronic  records from authouraized access?
a) Yes (     )
b) No (      )
iv. If yes please state how –
……………………………………………………………………………………………..
9. To identify the use of legal and regulatory framework in electronic records managent.
i.                 Do you aware about legal and regulatory framework in managing electronic records?
a)     Yes  (     )
b)     No    (     0
ii.               Do you comply with legal and regulatory framework in managing electronic records?
a)     Yes   (    )
b)     N0      (    )
iii.             What kind of legal and regulatory framework do you use?
a)     Act     (      )
b)     Policy  (    )
c)     Regulation   (     )
d)     Guideline (    )
e)     Both    (     )
10. to examine the challenges facing electronic records management practice
            i. What challenges do you facing in electronic records management practices?
a). ………………………………………………………………………………..
b)…………………………………………………………………………………..
c) …………………………………………………………………………………..
d)……………………………………………………………………………………
ii. What is the impact of the challenges identified above?
a). …………………………………………………………………………………………
b)   ………………………………………………………………………………………………
c)………………………………………………………………………………………………….
d) …………………………………………………………………………………………………
iiii. What solution do you propose to minimize or eliminate those challenges?
a)     ………………………………………………………………………………………………
b)     ………………………………………………………………………………………………
c)     ………………………………………………………………………………………………

d)     ………………………………………………………………………………………………


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